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How to write an employment letter

Updated: Jan 5, 2021

Employment verification letters are integral to many immigration applications, in particular work permits and Express Entry. The letters are, according to the government of Canada, used to prove each work experience claim and to validate that the applicant meets program requirements.

As such, the document requirements are as follows:

Document requirements

  • The personalized document checklist in applicants’ online account prompts the applicant with an upload field for each work experience declared.

  • At the completeness check, the processing office determines only whether the required documents are included. The validity or fraudulence of the information is assessed only if and when the application is placed into processing.

Email us with the subject line: Sample Employment Verification for a free template.

The following documents are mandatory for each work experience declared:

  • a reference or experience letter from the employer, which

    • should be an official document printed on company letterhead (must include the applicant’s name, the company’s contact information [address, telephone number and email address], and the name, title and signature of the immediate supervisor or personnel officer at the company)

    • should indicate all positions held while employed at the company and must include the following details: job title, duties and responsibilities, job status (if current job), dates worked for the company, number of work hours per week and annual salary plus benefits; and

Individuals who must submit this documentation

  • The principal applicant

  • Their spouse or common-law partner (if work experience in Canada is claimed)

When writing an employment verification letter you should check that the duties of the position are reflective of the national occupation code and if they are not, you should determine your correct national occupation code based on the duties of your position.

For more assistance or a review of your employment verification book a consultation with us!


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Immigration Station Canada is a dedicated, professional Canadian Immigration firm practicing out of Northumberland County, just east of Toronto, in Canada. We serve clients from Kingston, Belleville, Brighton, Cobourg, Oshawa, the GTA, Guelph, Milton, Stratford and St. Catharines and around the world. Our Regulated Canadian Immigration Consultant, Anne C. McCaughey (Annie) is an experienced immigration services provider and a fifth generation Canadian who values the immigration process and the unique individuals who immigrate to Canada to become part of the fabric of this wonderful country. If you would like to submit a question to Ask Annie, use the link located at the top right of the page.

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We do work permits, study permits, visitor visas, Express Entry, spousal sponsorship, family class sponsorship, and Canadian citizenship with an expertise in Labour Market Impact Assessment (LMIA) applications and Global Talent Stream applications.

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